Entropic

For founder-led performance marketing agencies

AI Chief of Staff

Your company has the tools.
It doesn't have a brain.

Every Monday at 08:00, you get a brief telling you exactly who to call, what's at risk, and what revenue to protect - before your team opens Slack.

Installed in 3 weeks. Zero workflow changes. Works with your existing stack.

3h+
Saved every Monday
3 wks
To install
$5k+
Waste found in audit
The Product

45 minutes of triage. Or 4 minutes of reading.

Every Monday now
08:0008:0808:1608:2408:3208:40
Gmail
102 unread
Slack
30+ mentions
ClickUp
7 overdue
HubSpot
Stale
Google Ads
↓33%
Calendar
9 calls
45 minutes gone. Every Monday.
Every Monday at 08:00
One brief. Every Monday at 08:00.
brain@entropictech.io
LIVE
APEX DIGITAL · WEEKLY BRIEF
Week of 23 June 2026 · Monday 08:00Illustrative sample
🔴 RED · NEEDS YOUR ATTENTION
RetailCo
16 days silent · Renewal in 34 days
Sentiment declining
→ Call founder personally before noon
TechStack SaaS
CTR ↓31% · QBR overdue
Sentiment declining
→ Brief AM today · Deliver QBR before Thursday
🟡 YELLOW · WATCH
FinServ Group
NPS survey overdue · Possible dissatisfaction
🟢 GREEN · 9 clients healthy
💰 REVENUE PULSE
Active MRR
$52,800
At Risk
$8,600
Renewals
$18,400
At-risk clients flagged before you open Slack
Campaign anomalies caught hours after they happen
Renewals surfaced 30–45 days out — time to act
One brief. Nothing missed. You just make the calls.
Architecture

Your stack → Our brain → Your brief.

Your Stack
Gmail
Slack
Teams
ClickUp
Monday
HubSpot
Google Ads
Meta Ads
Notion
Drive
Calendar
What You Get
Monday Brief
· 3 clients at risk
· 2 renewals due
· Campaign anomaly
Critical Alerts
· Silence detected
· Deadline missed
· Performance drop
Meeting Intel
· Pre-call context
· History summary
· Action items
Dashboard
· Revenue at risk
· Team capacity
· Growth opps
Your Stack → ENTROPIC OS → Your Briefs
Capabilities

Four layers. One system.

FlagshipInstalled first

Client Intelligence Brief

Every Monday, the system surfaces at-risk clients, overdue deliverables, and upcoming renewals - before your first meeting.

GmailClickUpHubSpotGoogle Ads
Output: Founder knows exactly what to prioritize before 09:00.
Impact: 3h saved weekly · Renewals protected
Real-time

Critical Alerts

When a client goes silent or a campaign drops, your team gets alerted within hours, not days.

GmailProjectsAds
Output: Slack alert · Recommended action
Impact: 2-3 weeks early warning
Pre-call

Meeting Intelligence

Before every client call, your AM gets full context: recent history, open items, and what to raise today.

CalendarCRMEmail
Output: Pre-meeting brief · 30 min before
Impact: Confidence in every conversation
Live

Executive Dashboard

Real-time agency health: all clients, revenue at risk, team capacity, growth opportunities.

All connected tools
Output: Live dashboard · Weekly summary
Impact: No surprises · Data-driven decisions
Watch

Watch the brief get generated.

A 3-minute walkthrough of the Monday Executive Brief - real tools, real outputs.

See the Monday Executive Brief in action
Watch real tools connect to real outputs
3 minutes - no slides, no pitch
No pitch. See the system working.
Results

The system works.

Currently installing with two agencies. Here's what the first Monday brief surfaces.

3.0 hrs
Saved every Monday morning
3 wks
Average time to live system
0
New tools required

Updates as installs go live.

Monday Executive Brief · 08:00Illustrative sample outputLIVE
Clients analyzed
12
Need intervention
2
Revenue at risk
$8,600/mo
Growth opportunity
$4,200/mo
Runtime
2.1 seconds
Case studies published at installation completion.
Who We Work With

Built for founder-led performance marketing agencies.

You run paid media, you bill retainer, and the founder still carries every account in their head — this is for you.

You fit if
  • You run paid media for clients (Google Ads, Meta Ads)
  • 8+ active retainer clients across your portfolio
  • The founder is still the operational memory of the business
  • You've lost a client you wish you'd caught earlier
Not a fit if
  • Fewer than 5 active retainer clients
  • Already have a dedicated ops team with full visibility
  • Looking for a chatbot or another SaaS tool
Founder

Built by necessity.

Ali Zahid Raja

I wasn't trying to build AI. I was opening six tabs every Monday trying to figure out what mattered. Eventually I realized I had become the integration layer between all my own software.

That's why Entropic exists. Born in the 45-minute Monday triage your agency is doing right now.

Built by an ex-Motive (Silicon Valley) ML engineer behind AI systems used by 25,000+ people across 150+ countries.

The Problem
I was the bottleneck
Ran an agency with 15 clients. Spent Monday mornings doing manual triage across six tools. No existing solution connected everything meaningfully.
The Build
Built on real tools, not theory
Connects to your existing stack. No workflow changes. Deployable in 3 weeks. Every installation calibrated to a single agency's portfolio.
The Commitment
I don't scale past what I deliver
Selective engagements only. Three audit slots per month. Every installation is personal — I calibrate the brain to your specific clients and escalation rules.
Investment

Three steps. One outcome.

The Audit pays for itself in recovered revenue. The Installation pays for itself in recovered founder time. Three audit slots this month.

Step 1

Operations Audit

$1,500one-time

I map every workflow, identify the bottleneck costing you the most founder time, and hand you a documented build plan.

  • 60-min live screen-share of your stack
  • Workflow map of current operations
  • Highest-cost bottleneck identified
  • Integration plan for your specific tools
  • ROI estimate with conservative numbers
You'll know exactly what's broken and what it costs you. Credited in full toward your installation.
Book Your Free Fit Call
Where the value is
Step 2

Chief of Staff Installation

Starts at
$9,500one-time

A working Operating Brain inside your agency. Reads your real tools, produces the Monday Brief. Calibrated to your clients.

  • Live system in 3 weeks
  • Monday Executive Brief at 08:00 every week
  • Critical alerts - silence, campaign drops, deadlines
  • Calibrated to your clients and escalation rules
  • 30 days of tuning after launch
3-4 hrs/week recovered. Risks caught weeks earlier. No new tools. If your first brief doesn't surface a client risk you didn't know about, we keep tuning until it does.
Book Your Free Fit Call
Step 3

Monthly Retainer

Starts at
$2,000/month

The brain gets smarter every month. New capabilities, new integrations, ongoing tuning. Cancel anytime.

  • Monthly capability additions
  • New integrations as your stack evolves
  • Performance reporting with real numbers
  • Priority support and recalibration
Each month: more caught, more saved, more time back.
Book Your Free Fit Call
Audit finds
$5,000+
If the audit doesn't find at least $5,000 in recoverable waste, it's free.
Install recovers
3-4 hrs/wk
of founder time. Every Monday.
One saved renewal
pays for itself
A single $3k/mo client caught early covers the install.
Free Fit Call (15 min) → Operations Audit ($1,500) → Installation (starts at $9,500) → Monthly Retainer (starts at $2,000/mo)
What if my tools don't match exactly?
If you use something not listed, ask on the fit call — most integrations are straightforward to add.
How much time does this take from my team?
The audit is one 60-minute call. Installation requires about 2 hours of your time across 3 weeks for calibration. Everything else is on me.
What if it's not a fit?
I'll tell you on the fit call, before you pay anything. No pressure either way.
Why 'starts at'?
Most agencies land at $9,500 for installation and $2,000/mo for retainer. If you have 20+ clients or a complex multi-tool stack, we quote a firm number on the fit call — no surprises.

Selective engagements only. Three audit slots this month. Every installation is calibrated to a single agency.

Questions

Common questions.

A system that connects to your existing tools - Gmail, Slack, ClickUp, HubSpot, Google Ads - and produces executive intelligence every Monday morning. It reads your operational signals, identifies risks, and tells you which clients need attention before they churn.

Zapier triggers actions. Entropic reasons across multiple data sources to identify what's at risk and why. Automation tools move data - Entropic makes decisions about that data and tells you what to do.

No. We make them dramatically more effective by giving them a complete operational picture every Monday that they would otherwise spend hours assembling.

Yes - this is the core use case. Most churn happens silently. A client goes quiet, a campaign drops, a deliverable slips. Entropic catches these signals early while there's still time to act.

Gmail, Slack, ClickUp, HubSpot, Google Ads, Meta Ads, Notion, Google Drive, Calendar, Monday.com, Asana, Linear, Teams. If your stack uses modern APIs, we can integrate.

3 weeks from audit to your first Monday Brief. Week 1: integration. Week 2: calibration to your clients and escalation rules. Week 3: testing. Monday of week 4: your first brief arrives.

The $1,500 Audit is free if we don't find at least $5,000 in recoverable operational waste. If your first Monday brief doesn't surface a client risk you didn't already know about, we keep tuning until it does. No lock-in after installation. Cancel the retainer anytime.

Typically 3-4 hours every Monday morning, plus 1-2 hours daily in avoided firefighting. That's 10-15 hours per week back on your calendar.

Entropic connects to your tools in read-only mode for the brief generation. Access can be revoked at any time. No client data leaves your existing systems.

Stop being the bottleneck.

15 minutes. I'll look at your stack, tell you if you're a fit, and explain what the Operations Audit would uncover.

Not a match? I'll tell you. If we are, you'll know exactly what happens next.

You'll pick a 15-minute slot. I'll look at your stack live.

Three slots available this month.